What we do

practical guide you can use as a starting point for Covenants, Conditions & Restrictions (CC&Rs), HOA Bylaws, and governance/operational provisions for a private security LLC. This is general information, not legal advice — have a licensed attorney review any final documents.

Quick definitions
CC&Rs (sometimes called “Restrictions”): recorded covenants that run with the land and set property-use rules for a community.
HOA Bylaws: internal rules for HOA governance (meetings, board elections, member voting, officer duties).
Private Security LLC governance: Articles/Certificate of Organization + Operating Agreement (LLC); plus policies, contracts, training, and compliance documents specific to security operations.
CC&Rs — essential sections and sample topics
Purpose and scope: define community, intent, and governing documents hierarchy.
Use restrictions: residential/commercial use, rentals, signage, noise, vehicles, pets, pools.
Architectural control: ARC process, approval timelines, standards, remedies for violations.
Maintenance obligations: owner vs. association responsibilities, landscaping, repairs.
Assessments & dues: regular assessments, special assessments, collection procedures, late fees, liens.
Enforcement & remedies: notice requirements, fines, suspension of privileges, lien/foreclosure authority.
Easements & common areas: uses, access, maintenance, utilities.
Insurance & indemnity: master policy requirements and owner responsibilities.
Amendment & termination: how CC&Rs may be changed and recorded.
Duration & severability: term and protection if part is invalidated. (THIS IS ONLY A GUIDE AND NOT TO BE USED AS A SOURCE)

HOA Bylaws — essential articles
Name, principal office, and definitions.
Membership: classes, voting rights, quorum rules.
Meetings: annual and special meeting procedures, notice, proxies.
Board of Directors: number, eligibility, election, terms, removal, vacancies.
Officers: titles, duties (president, VP, secretary, treasurer).
Committees: formation, scope, authority.
Fiscal management: budget adoption, reserve policy, audit/financial review.
Records & inspections: member access to books, meeting minutes.
Amendment procedures: how bylaws are changed.
Dispute resolution: internal hearing, mediation/arbitration options.
Private Security LLC — corporate & operational documentation A. Core formation documents
Articles/Certificate of Organization: company name, registered agent, purpose, member-managed vs manager-managed.
Operating Agreement: capital contributions, membership interests, management structure, voting thresholds, distributions, buy/sell, dissolution process.
B. Compliance & licensing provisions

Licensing requirements: state/private security commission compliance, officer commissioning, registration, renewals.
Insurance & bonding: general liability, professional liability, workers’ comp, fidelity bonds.
Background & vetting: criminal background checks, drug screens, eligibility standards.
C. Operational policies (critical for HOAs contracting security)

Post orders & SOPs: duties, patrol routes, access control, alarm response, incident escalation.
Use of force policy: legal standard, permissible force, reporting, supervisory review.
Arrest & detention procedures: citizen’s arrest limits, notification of law enforcement, evidence handling.
Training & certifications: mandatory training (first aid/CPR, de-escalation, defensive tactics, firearms if applicable), continuing education.
Uniform & appearance standards.
Confidentiality & data protection: client privacy, incident reports, body-cam/evidence retention.
Incident reporting & documentation: standardized forms, timelines, chain of custody.
Vehicle & equipment policies: vehicle use, maintenance, tracking, weapon/less‑lethal equipment policies.
D. Contractual & risk management clauses for HOA/security contracts

Scope of services: detailed deliverables, hours, posts, response times.
Performance standards & KPIs: patrol frequency, report turnaround, supervisor audits.
Indemnification & limitation of liability: mutual indemnities, insurance minimums.
Term & termination: contract length, notice, cure periods, termination for cause.
Billing & payment terms: rates, invoicing cycle, late payments, pass-through costs.
Confidentiality & data ownership.
Background checks & replacement of personnel: right to object/require replacement.
Subcontracting & assignment: restrictions and approvals.
Dispute resolution: mediation/arbitration, governing law, venue.
Governance & oversight best practices
Board/Client access to performance metrics and incident logs.
Periodic contract and policy reviews (annual).
Independent audits or ride‑alongs and documented corrective action plans.
Clear chain of command and escalation matrix between HOA, manager, and security provider.
Sample short clauses (drop‑in starters)
Amendment (Bylaws): “These Bylaws may be amended by a majority vote of the Board, subject to any higher voting threshold required by law or the CC&Rs.”
Assessments (CC&R): “The Association may levy annual and special assessments against Owners for common expenses. Unpaid assessments shall bear interest and may result in a lien against the Owner’s Lot.”
Use of Force (Security SOP): “Officers shall use only the minimum force reasonably necessary under Texas law. Any use of force must be reported to supervision and documented within 24 hours.”
Confidentiality (Contract): “Provider shall maintain confidentiality of all client information and shall not disclose incident reports or personal data except as required by law or authorized in writing.”